1099 Printing Guide for QuickBooks Online


I've received the most blog hits coming from searches for my blog on 1099 Printing Guidelines. With that in mind, I am posting an instruction sheet for QuickBooks Online users. I hope you find it helpful.

1. Once in QuickBooks Online, click on the Vendors Tab.
2. Click on the Vendor List Tab.
3. Navigate to the bottom left of the page and click the Prepare 1099-Misl. Forms Button.
4. Now there will be a series of 3 steps to go through: (a) Set up Vendors and Accounts, (b) Preview 1099 and 1096 Forms, and (c) Print or e-file forms.

      a. Click on Select Vendors
            i. In the window that appears, add vendors to the tracking payment column and click OK.
            ii. Now that you are back in the regular click on Assign Payments which is located underneath Select Vendors.
            iii. On the left column in the new window under 1099 Information you will select Non Employee Compensation (Box 7) and in the right hand column, directly across from Box 7 you will select the account to use. You can select multiple accounts and add more than one. When you are done click OK.

      b. Now under preview 1099 and 1096 Information you can check to make sure there is no missing information. If there is, it will be highlighted in red. All you have to do is click on the red link and fix the missing information. You cannot move forward unless all missing information is fixed.

            TIP: Keep in mind all credit card or 3rd party payments are automatically excluded on 1099's on QuickBooks Online.

      c. Now you can PRINT! 

            TIP: Keep in mind you cannot print the 1096 Form on QuickBooks Online. You can only print the 1099 from; however, the system does run a summary for your 1096 from. It will be presented in a Summary Table that shows the total number of forms that need to be filed and the total of all payments. 

1099-A forms are due today, 1.31.2013 and 1099-B and S (real estate) forms are due 2.15.2013. I hope this is helpful. If you have questions, drop me a line at jayne@quickbooksgal.com. Don’t forget to visit our website www.qbgal.com and check out our new video tutorial!


Comments

  1. UnknownNovember 11, 2013 at 2:07 PM

    Save time and avoid penalties for filing your tax forms late.
    You can find a fillable 1099 tax form or any other tax form you need at PDFfiller.com
    http://goo.gl/TH7bzh
    You can edit your pdf tax form, fill the text fields, add a variety of checkmarks, digitally eSign the pdf form and even add pictures. After your pdf tax form is completed, it can be printed, emailed, faxed or saved on your computer. You can even send fillable pdf forms to your customers, employees, vendors and partners.

    ReplyDelete

Post a Comment

Popular posts from this blog

How to "Un" Apply Credits In QuickBooks

Image
Got a QuickBooks Mess? Call The QuickBooks Gal! Welcome to the QuickBooks Minute. I’m Jayne Miller, the QuickBooks Gal Recently, one of our Reno QuickBooks customers asked about "unapplying" credits in QuickBooks. While there are nicely labeled apply credits buttons, there are none marked unapply. This is the case for both customers (invoicing) and vendors (paying bills). So here is how it is done: For customers, it is a fairly easy process. Go to the invoice to which the credit was applied. Then click on the "Apply Credits" button. In the lower half of the new window that pops up is a list of Previously Applied Credits. Simply find the one, or ones you wish to unapply and click on the check mark next to it to make the check mark disappear. The credit will no longer be applied or tied to that invoice. For Vendors, i.e. bill payments, it is not as clean and simple. The only way to unapply a credit in such a case is to Delete the credit. You can then ...
Read more

QuickBooks Password Protection

QuickBooks now requires your employees to enter a password to view their pay stubs when you e-mail them. QuickBooks generates the passwords automatically; each password consists of the first four letters of the employee's last name followed by the last four digits of their Social Security number. Examples Name:                            SSN:                         Pay Stub Password: Ben Narramore              855-56-4545             narr4545 Deb D'Spain                  782-34-3419     ...
Read more

Changes to Quickbooks Online: April 2019

Image
Coming April, subscibers of Quickbooks Online will be experiencing some changes.  Here's what to expect: According to an email sent out by Quickbooks last week: " Beginning  April 10  and over the coming year, usage limits will go into effect for all QuickBooks Online Simple Start, Essentials, Plus, and Advanced customer". Quickbooks want to make sure they are giving their customers the ultimate experience for their buck. Therefore, they are implementing a variety of plans with usage limits to best fit your business. With this, Intuit has developed a Quickbooks Online Advanced edition for the most avid Quickbooks users who need the most capacity and functionality.  This being said, Quickbooks wants to make sure you are informed about adding additional users before the deadline, " You can stay in your current plan and keep all your data. But you won't be able to manually add an account, user, class or location if it will put you over the lim...
Read more