QuickBooksGal

Hi, I’m Jayne Miller, the QuickBooks Gal . Welcome to another in our series of “Quicklets” –informational podcasts about QuickBooks and related bookkeeping topics. Today’s topic is Backing up Data In QuickBooks® Today, I’m going to talk about backing up your data in QuickBooks. This is probably the most important task in the bookkeeping/accounting process. I back up every time I access my data file. There are many ways to back up your data. 1. Floppy disks - While you still can use floppy disks, the scarcity of computers with floppy drives combined with the size of many data files has nearly eliminated this choice. 2. CD’s – most of us have a stack of CDR or CDRW disks…great way to secure your data. To do this task you must be in single-user mode to do this. Microsoft® Windows XP includes an integrated CD Writing Wizard as part of the operating system. Important : After backing up in QuickBooks, you must then use the Windows XP CD Writing Wizard to actually write the file to yo...

powered by ODEO Hi, I’m Jayne Miller, the QuickBooks Gal. Today’s Quick-Pod is devoted to preserving your data. Too often, I get calls from clients or potential clients who have just suffered a computer crash and discover at this unfortunate that they don’t have a back up. Many people are either intimidated by technology and the data backup process; others forget, are lazy, or just don’t understand the value of regular back ups. Here are some tips to prevent a catastrophe in your future. 1. Create a back up schedule – this should be a daily routine. If you process multiple client accounts, you should backup every time you access the client’s file. 2. Purchase a flash drive or CD’s so you can create a data backup on an external medium…. be sure to remove it from the computer at the end of the day…. if your computer crashes, you don’t want the disk to be corrupted or damaged in the process. 3. Purchase an external hard drive. I have one that uses a USB connection and is equivalent t...