Splitting Liabilites to Two Checks

“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions, Point of Sale and Peachtree users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants.

Got a QuickBooks Mess? Call The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in my series of “Quicklets” – informational podcasts about QuickBooks, Peachtree and related bookkeeping topics.

Recently a client called because she needed to split liabilities to two separate checks.

Here's what happened. She paid 401K liabilities to the usual agency on a check a couple of weeks ago.

Today the check was returned to her because her employer had made some changes to the plan and moved part of the employee contributions to another agency and neglected to tell her about it.

When she voided the returned check, the liabilities all returned to the Payroll Liability journal as they originally were recorded.

Her question to me was:

How can I re-issue two checks (one to Bank #1 and one to Bank#2) to replace the one original check?

This is easy....

1 - Create a check to entity # 1 through Payroll Liabilities.
2 - Select all Liabilities.
3 - With that check onscreen, select the EXPENSE tab above the Account Column
4 - Select the payroll liability account that you are paying (401k for example) and enter a negative amount equal to the amount of the 2nd check you wish to issue.
5 - Change the amount of the check on the form at the top to agree with the amount you wish to pay to this vendor.
6 - Save & Print


1 - Create a standard check or bill to the 2nd vendor
2 - Enter the amount remaining from the 1st check
3 - Code the payment to the same category you used for the negative entry on the first check
4 - Save & Print

You have now paid all liabilities to their proper accounts and used a "dummy" account to wash the difference you wanted to split to a separate check.

Well, that’s it for now. Please visit my blog again for another in my Quicklet© series.

If there are topics you would like me to cover send me an email at jayne@qbgal.com.

Got a QuickBooks Mess? Call The QuickBooks Gal!

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