W-2, 1099 Processing Deadlines




“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions, Point of Sale and Peachtree users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants. Got a QuickBooks Mess? Call The QuickBooks Gal!

Ask the QuickBooksGal!
Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in my series of “Quicklets” – informational podcasts about QuickBooks, Peachtree and related bookkeeping topics.

Today I would like to talk one more time about W-2’s; 1099’s, Quarterly and Annual reports. I’d like to recap these processes and deadlines:


January 31st Deadlines

• State Unemployment Taxes & Forms should be completed, filed and liabilities paid by Jan 31st.

• Local returns and liabilities are usually due on the last day of January; check your local regulations.

• 941 4th Quarter 2007 report is due and should be postmarked by Jan 31, 2008.

• 940 Annual FUTA return is due and should be postmarked by Jan 31, 2008.

• W-2’s are due to be distributed to employees or postmarked no later than Jan 31, 2008.

• 1099’s (Miscellaneous, Interest, etc) must be postmarked no later than Jan 31, 2008.

February 28th Deadlines

• Federal copy - W-2; W-3 transmittal enclosed – postmarked no later than Feb 28. 2008.


(Actually, this year's deadline is 2.29.08 for W-2 ONLY)

Mail these to Social Security Administration, Data Processing Center, Wilkes-Barre, Pa 18769.

• Federal copy – 1099 – 1096 transmittal enclosed – postmarked no later than Feb 28, 2008.

(The deadline really is 2.28.08. If you mail on the 29th, you're late!)

Mail these to the Internal Revenue Service; use the address on the 1096 transmittal form that is designated for your state.

February Tasks

• Store 2007 payroll records

• Date stamp all reports listed above with the dates you mailed them

• Attach certified mailing receipts if applicable

Download W-4 2008 form and distribute to employees and update payroll records with any changes to employee addresses or withholding data.

• Download the new I-9 form and get completed forms from all employees

• Clean up payroll file in QuickBooks and make former employees inactive.

Download W-9 form and mail to new subcontractors/vendors.

• Create a checklist for quarterly and end of year tasks; you’ve just completed these tasks, so now is a great time to create a spreadsheet or document with a checklist of these tasks, processing notes and deadlines so you will have a handy tool next year. You can modify the checklist for use on a quarterly and year-end basis. This is especially helpful if you have multiple clients…helps to assure you don’t forget anything.





Well, that’s it for now. I appreciate your time and hope you will join us again next time for another in our Quicklet© series. If there are topics you would like me to cover, send me an email at jayne@quickbooksgal.com. I welcome your ideas, questions, and comments.

Got a QuickBooks Mess? Call The QuickBooks Gal!


I’m Jayne Miller, The QuickBooks Gal. Thanks for listening.


Jayne Miller, is the owner of Custom Business Solutions, is a consulting firm in Reno, NV that specializes in providing bookkeeping and software support. © 2008

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