QuickBooksGal

When it comes to QuickBooks often users just download information from the bank or credit card company, categorize it, and that is it. But there is a problem with this and you may be throwing away money so therefore you need a process to validate everything you download. Here are some tips to help you, as a business owner, make sure your bank account is safe: 1)Bank do make mistakes! Banks have different policies but if you don't report problems in a specific amount of time they will not correct the problem. 2)With regular issues with sites being hacked it is important to keep on top of your bank account statements and look out for stolen account information. If you don't report fraudulent charges in a timely manner you will become responsible for those charges which could have been refunded. 3)Also make sure to review your bank statements and do a reconciliation in a timely manner  . Make sure you take the time to go through all your receipts and match them against yo...

Help!  How Can I Reconcile Years of Transactions Without Doing a Month-To-Month Reconciliation Since the Beginning of the Company File? I frequently get this question.  This morning a follower sent an email saying that the bank accounts in her QuickBooks file had not been reconciled since the file was created in 2002.  She wanted to know if there is a way to do a bulk reconciliation or if she would have to start from the beginning and reconcile years of transactions since the beginning. The answer is DO ONE LARGE BULK RECONCILE. I prefer to do a BULK Reconciliation to the last or next to the last month of the year before my current year.  In this example, 2009 is still technically an open year because we have not prepared our Income Taxes and it is wise to reconcile the January bank statement before closing the year....just to be sure you have not failed to record any December activity that may have cleared in January.   Here's how I answered her email u...

Today's topic is working with client files when they are using a Mac and you are using QuickBooks for PC. Quite often I need to get a backup of my client's work to take to my office and then return with changes or new postings. I generally don’t use the Accountant’s Copy because it can create significant limitations in the client’s file and they usually aren’t very happy with me; I prefer to take a backup to my office and work on their file when they can stay out of QuickBooks while I am working. This podcast will discuss the process using QuickBooks 2006 for Mac. It’s easy to go back and forth between Mac and PC if you follow a few simple instructions. When you do, a report will be generated in a PDF format that offers simple instructions for the process and provides a list of data that won’t be converted, unsupported reports in QuickBooks for Mac , and unsupported Report Filters that won’t convert from Mac to PC when you restore the work to ...

Hi, I’m Jayne Miller, the QuickBooks Gal . Welcome to another in our series of “Quicklets” –informational podcasts about QuickBooks and related bookkeeping topics. Today, I’m going to talk about Reconciling Bank Accounts in QuickBooks® . Nothing is so important and so overlooked in the bookkeeping process as performing monthly bank reconciliations. QuickBooks makes this process as easy as it could possibly be. Everyone should be in the habit of reconciling each checking, savings, credit card, or other financial accounts when they get a statement from the bank or issuing institution that holds these accounts. Monthly reconciliations allow you make sure your that books are accurate, on-track, and gives you the opportunity to head off problems at the pass… before they become HUGE problems. To do your bank reconciliation, just grab your statement, open your QuickBooks file, go to the “Banking” menu and select “Reconcile.” Now you should be able to enter the date of your s...