Using Class Tracking in QuickBooks

“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions, Point of Sale and Peachtree users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants. Got a QuickBooks Mess? Call The QuickBooks Gal!

Ask the QuickBooksGal!Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in my series of “Quicklets” – informational podcasts about QuickBooks, Peachtree and related bookkeeping topics.

Today I would like to talk about using Class Tracking in QuickBooks.

In order to use class tracking, the first thing you have to do is turn that feature on. Go to the "Edit" menu and select "Preferences." From there, Click on "Accounting" and select the "Company Preferences" tab. Now click in the box next to "Use Class Tracking" to turn the feature on. Once you've done that click OK.

Now every time you write a check, enter a bill, or record a deposit, you will see a "class" column. To add classes you can either type something into that column the first time you need to set it up (QuickBooks will prompt you to create the class) or you can go to the "Lists" menu and click on "Class List" which will open up a window displaying your existing classes where you can add or modify them.

The only thing left is to now view reports by class.

I hope that quick crash-course helps get you started. If you have questions, drop me a line at Don't forget that you can save 20% and get free shipping on your 2008 QuickBooks Products at our online store at

Don't Forget!

February 28th Deadlines

• Federal copy - W-2; W-3 transmittal enclosed – postmarked no later than Feb 28. 2008.
(Actually, this year's deadline is 2.29.08 for W-2 ONLY)
Mail these to Social Security Administration, Data Processing Center, Wilkes-Barre, Pa 18769.

• Federal copy – 1099 – 1096 transmittal enclosed – postmarked no later than Feb 28, 2008.

(The deadline really is 2.28.08. If you mail on the 29th, you're late!)

Mail these to the Internal Revenue Service; use the address on the 1096 transmittal form that is designated for your state.

I also want to remind you of the tasks you need to pay attention to next month. Now that our W-2s and 1099's are done, it's time to look at our February checklist.

February Tasks

• Store 2007 payroll records

• Date stamp all reports listed above with the dates you mailed them

• Attach certified mailing receipts if applicable

Download W-4 2008 form and distribute to employees and update payroll records with any changes to employee addresses or withholding data.

• Download the new I-9 form and get completed forms from all employees

• Clean up payroll file in QuickBooks and make former employees inactive.

Download W-9 form and mail to new subcontractors/vendors.

• Create a checklist for quarterly and end of year tasks; you’ve just completed these tasks, so now is a great time to create a spreadsheet or document with a checklist of these tasks, processing notes and deadlines so you will have a handy tool next year. You can modify the checklist for use on a quarterly and year-end basis. This is especially helpful if you have multiple clients…helps to assure you don’t forget anything.

Well, that’s it for now. I appreciate your time and hope you will join us again next time for another in our Quicklet© series. If there are topics you would like me to cover, send me an email at I welcome your ideas, questions, and comments.

Got a QuickBooks Mess? Call The QuickBooks Gal!

I’m Jayne Miller, The QuickBooks Gal. Thanks for listening.

Jayne Miller, is the owner of Custom Business Solutions, is a consulting firm in Reno, NV that specializes in providing bookkeeping and software support. © 2008


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