QuickBooksGal

Thinking about updating to the new QuickBooks Online? Here are the most frequently asked questions for the new QuickBooks Online:  "When will I see the new changes?" The new version of QuickBooks Online will come out in waves for the next few months. When you are eligible you will be able to update at any time you want! When your account is ready you will receive an email with instructions on how to update to the new QuickBooks Online!  "Can I see it before I switch my account over?" Of course! Here is a link to test drive it with! https://qbo.intuit.com/redir/testdrive "What about improving product uptime?"  A new data center has been added and there have been other changes to help achieve 99.9% better uptime since 2013. To read about the changes visit our other blog:  http://qbgal.blogspot.com/2014/04/quickbooks-online-update.html "What does these changes do to my Payroll Service?" Makes Payroll faster and easier to use!!  All...

Why is everyone switching over to QuickBooks Online? This informational video will show you why you needs QuickBooks Online today! For more information call the QuickBooks Gal today at 775-348-9225!

Mac Computers are becoming more popular as the years go on, and many people don't know the easy shortcuts they can use to enhance their QuickBooks experience.  Here's a table of keyboard shortcuts that may make navigating around QuickBooks with your Mac a little smoother. General Shortcut QuickBooks > Preferences Command-, (comma) QuickBooks > Hide QuickBooks Command-H QuickBooks > Hide Others Option-Command-H QuickBooks > Quit QuickBooks Command-Q File > New Company Option-Command-N File > Open Company Command-O File > Close Company Option-Command-W File > Close window Command-W File > Print Command-P Window > Minimize Command-M Help > QuickBooks Help Command-? Display contextual menu Control-click Display product and company file information Command-1 Editing Shortcut Edit > Undo Command-Z Edit > Cut Command-X Edit > Copy Command-C Edit > Paste Command-V Edit > Insert Line Command-Y Edit > Delete Line C...

Important Questions to Ask Potential Service Providers Basic Questions: • What software(s) do you use? • Do you charge for your initial consultation? • Do you offer a Flat Fee for Service Rates?  Hourly Rates?  Project Rates? • Do you charge a set-up fee?  If so, what does it cover and how much is that? • Do you use services such as Drop Box, Cross Loop, or Google Drive for File Transfers? • Do you have an office or do you work from home?  What is your office address? • Do you have staff or will we only be working with you? • Can you log in to work remotely?  Join.me, Logmein.com, Go to My Pc, for example. • Will you work in our office or yours? • Can you pick up and deliver? • What are your hours? • Do you work weekends? • Do you have a couple of CPA’s that you work with?  Can you suggest one for us if needed? • How long have you been in business? • Do you have any recommendations if this is not a service you can pr...

Pay your credit card in full each month - paper check or online #1 -   If you pay your monthly bill in full, just  Write a Check  to the credit card company. You will then "expense" the charges in the accounting section of the check. Don't forget that yo u have two tabs in the section where you enter your expenses....one is for expenses, and one is for items (affect inventory & Cost o f  Goods Sold). You can switch back and forth between the two tabs in order to record all expenses and items purchased with the credit card. The total of the two tabs should equal the total of the Credit Card Amount you wish to pay. If you pay your card online, you can enter "online" or the authorization number as the check number. #2  -   Select  Enter Bills  to create a bill. Use the same method to "expense" the charges as you did in Method #1. Then you can schedule the bill for payment  at a later date. Record all Credit Card Charges - Make Parti...

Need to do your accounting, but want a vacation? We have the solution! QuickBooks Online is an accessible, safe, and easy way to simplify your accounting. With no software to download, using QuickBooks online is as easy as using any other website. Plus, you can use it from any device anywhere you want! Here are the top 5 reasons QuickBooks Online will work for you: 1. QuickBooks Online is accessible anywhere with an internet connection. If a vacation is needed but you must keep up with your books, do your accounting on the beach! 2. Using QuickBooks Online means you are working live. Once you work in your file, there is no need to save the data or back it up. It is automatically updated. This is especially convenient if you have multiple users in your file. No need to transfer backups, or bother with restoring your files. 3. Updates happen often and automatically. With QuickBooks online you do not have to worry if all users are updating the company file, as it is ...

As a business owner, you need to track your money that is coming in and coming out. Your reports are only as accurate as your records. The better you understand your cash flow, they better you will make intelligent business decisions. Recording a Sale Remember that cash sales must be inputted as a sales receipt, not an invoice. Incorrectly coding an on the spot sale is a common mistake, so be careful! What to include when Recording a Sale: Customer: Job Transaction Date Payment Method Item Quantity Sales Tax Invoice a Customer  An invoice is a bill for later payment. When a customer buys a product you deliver the order in full. What to include on an Invoice: Customer: Job Sales Terms Item and Quantity Assign Sales Tax By entering the invoice both your Profit & Loss and the A/R increases. Receive a payment Once your customer pays the invoice, by check, it is time to record the receipt of payment. What to include in Receive Payment: C...

Begin managing your finances using QuickBooks with these simple steps and quick tips. Getting Started Consult with your accountant and discuss the use of QuickBooks Buy and Install QuickBooks pro (You can buy through us  here ) Structure your various accounts- Start with the minimum number of accounts, then expand. Establish an accounting routine that works for you and stick to it. Work with your accountant and keep in close contact all year round. Good Accounting Habits Record Transactions regularly. Including but not limited to:      Buying/Expense: bills, checks, credit, paying employees, contractors      Selling/Income: estimates, invoices, sales      Credit Card Transactions Reconcile accounts monthly Update financial statements quarterly Be as accurate and Consistent as possible Fix mistakes as they happen (They are fixable!) Set Up Your Budget It is simpl...

Do’s and don’ts for paying part-time employees   Source:   The  American Institute of Professional Bookkeepers ; Bookkeeping Tips Newsletter Do  withhold FICA on part-timers, including retirees.   Even if someone who works for you part-time also has a full-time job where they have had 100% of their FICA withheld for the year, you must withhold the full amount of FICA from their pay. These individuals can obtain a refund of any overpaid FICA on their 1040. Similarly, if a retiree receiving Social Security benefits works for you, say, one day a week, you must withhold FICA.    Don’t   assume former employees who return part-time are Independent Contractors.   If they do the same job they did before they left, especially in the same tax year, they are employees, not independent contractors. Don't  base worker status on length of service.    A worker who fits the definition of “employee” is...

If your QuickBooks is damaged or is not function properly, sometimes it's easier to just uninstall and start over. By uninstalling the program you will be able to rename files left behind and go through the installation of QuickBooks again. You can find the Clean Install Tool   on the Intuit Support Page. Good Luck QuickBooks users! If you need any help with QuickBooks set up, cleanup, or full Bookkeeping & Payroll services, give us a call! (775) 348-9225

Begin managing your finances using QuickBooks with these simple steps and quick tips. Getting Started Consult with your accountant and discuss the use of QuickBooks Buy and Install QuickBooks pro (You can buy through us here ) Structure your various accounts- Start with the minimum number of accounts, then expand. Establish an accounting routine that works for you and stick to it. Work with your accountant and keep in close contact all year round. Good Accounting Habits Record Transactions regularly. Including but not limited to:      Buying/Expense: bills, checks, credit, paying employees, contractors      Selling/Income: estimates, invoices, sales      Credit Card Transactions Reconcile accounts monthy Update financial statements quarterly Be as accurate and Consistant as possible Fix mistakes as they happen (They are fixable!) Set Up Your Budget It is simple to set up your comp...

Do you use QuickBooks often? Here are some quick shortcuts to make your QuickBooks experience a little simpler! QuickBooks Keyboard Shortcuts The Basics Power Shortcuts Activity Key Activity Key To start QuickBooks without company file Ctrl + Double click Account List, Display Ctrl + A To supress the desktop windows (at Open Company Window) Alt (while opening) Check, Write Ctrl + W Display Information about QuickBooks Ctrl + 1 Copy Transaction in Register Ctrl + O Cancel Esc Customer: job list, display Ctrl + J Record (when black border is around OK, Next, or previous button) Enter Delete Check, invoice, transaction, or item from list Ctrl + D Record (always) Enter Edit Lists or registers Ctrl + E Quickfill and recall (type first few lette...