QuickBooksGal

Coming April, subscibers of Quickbooks Online will be experiencing some changes.  Here's what to expect: According to an email sent out by Quickbooks last week: " Beginning  April 10  and over the coming year, usage limits will go into effect for all QuickBooks Online Simple Start, Essentials, Plus, and Advanced customer". Quickbooks want to make sure they are giving their customers the ultimate experience for their buck. Therefore, they are implementing a variety of plans with usage limits to best fit your business. With this, Intuit has developed a Quickbooks Online Advanced edition for the most avid Quickbooks users who need the most capacity and functionality.  This being said, Quickbooks wants to make sure you are informed about adding additional users before the deadline, " You can stay in your current plan and keep all your data. But you won't be able to manually add an account, user, class or location if it will put you over the lim...

Ever wondered if there's an easier  way  to navigate Quickbooks Online? Check out these time saving keyboard shortcuts. Press Ctrl + Alt + any one of these keys to complete the desired task. For more tips and tricks, visit the official Intuit Quickbooks website at:  https://quickbooks.intuit.com/accountants/resources/firstuse/productivity/?CID=DR_EM_008_38246_US_ASG Got a Quickbooks Mess? Call the Quickbooks Gal 

Small Businesses: How to Grow When you’re starting a business every penny counts. Business owners can increase with the following tools, that can save you time and money. A Product Management Tool : As your business grows, it will be hard to keep track of all ongoing projects. It is also important to stay away from hoarding knowledge, where individuals become gatekeepers of information that is critical for others to do their job well. Project management software can counteract this by centralizing all projects and tasks in one place. Teamwork projects is a software that allows all team members to view ongoing tasks, what team members are collaborating on a project, and its progress. An Accounting Tool: By using cloud-based accounting software you can free up time and minimize mistakes. It will automate tasks such as invoicing, taking payments, categorizing expenses and creating financial reports. QuickBooks was named the #1 accounting software in 2017, allowin...

Five Things to Look for in a New Remote Bookkeeper * It’s hard enough hiring the right person for your bookkeeping needs when you had a stack of 100 resumes to review. Now you’ve got people spread out across the globe vying for your attention through email marketing, websites, social media…the list goes on. And it’s entirely true that when it comes to the physical tasks of bookkeeping, geography doesn’t matter much anymore. So with that said, how do you make the right choice in selecting a remote bookkeeper for your small business? To help you navigate, here are a few criteria to consider… Location, Location, Location This sounds strange, right? Remote, by definition, means not nearby. But hear me out, in this case, it’s not so much where your potential bookkeeper lives, but when they lived. Take into account time zones when deciding on a new bookkeeper. If you know you’ll need to talk on the phone, or are likely to request any given morning on short notice, will they be ava...

New Year, new way to view your mail! Are you often checking your mailbox only to be disappointed? Now, you can save yourself a trip by using USPS Informed Delivery® This feature, found on USPS website at https://informeddelivery.usps.com/box/pages/intro/start.action allows you to digitally preview your mail and/or packages before they arrive to your home. Informed Delivery allows you to preview the size of your mail, see who they are coming from and where they are in their journey from the post office, to you, all in one place! You can also provide instructions on where you want the package or reschedule your delivery if you are not home. However, not all areas of the country qualify for this service, confirm with your zip code using the link above before you begin. Once approved, you will be asked to create an account, verify your identity and have the ability to receive notifications. View your mail anytime, anywhere on any smart device for no additional cost! Got a...

Your clients Quickbooks are changing! Coming soon to Quickbooks, a change in formatting. Originally, your clients displayed a classic form template. In the next couple of weeks, this will be replaced by the standard form template. However, this will be a simple transition! These two formats are very similar and will be easier for you and your client to display information. Quickbooks has also taken the chance to redesign the screen layout for a less cluttered look. They have also added some new sales form styles and custimization options. WIth this new update your clients will be able to:  Select from multiple templates with different designs Experiment with various colors within statements Pick from a variety of fonts To make sure the new form meets your needs, theres are many customization options. To open your templates, click the  Gear icon > Custom Form Styles .  To change the Standard style for all types of forms, click  Edit  or ...

MONDAY'S If your favorite day of the week is Monday, you're probably one in a million. Even though the beginning of the week may be tough for a lot of us, here are some cute, inspirational quotes to pick yourself up. Make this week the best one yet! All of us at the Quickbooks Gal hope you make the most of each day you are given! Have a great week and keep your head up. You're worth it! Got a Quickbooks mess? Call the Quickbooks Gal!

What's in Your Wallet? That $1 may be worth more than you think We all know gold, antique coins can be traded in for more than their initial worth, but did you know about dollar bills? You could trade in those one dollar bills, that you may already have in your possession, for hundreds or thousands of dollars! Recently, CoolSerialNumbers.com has come out with a list of rare, patterned serial numbers printed on dollar bills that collectors are on the look out for and are willing to pay you for.  These include:  At least seven like numbers in a row, or even in no particular order Numbers that repeat over and over (For example, 23232323) Double Quads, which is four like numbers followed by another batch of another four like numbers Radar Repeaters, which are like numbers grouped in twos (For example, 11001100) Trailing zeros, which are any combinations that end in 00 There are also other unique serial numbers, mor...

TAX SEASON SCAMMERS:  Don't be a Victim With tax season, comes scams. When reading the February 2017 issue of the General Ledger (Vol. 34, No 2) I came across an article warning the consequences of falling into a common scheme and how to avoid it this Spring. These scams were aimed to trick accountants, bookkeepers, and tax professionals. It all starts with a phone call or an email. Over the phone, once the potential victim is reached, the person on the line will act as if they are with the IRS. They will ask you to verify certain details regarding your personal information, such as your Social Security number or credit card info. They may even read you data and ask if it is correct.You may also receive an email asking for the same information. In addition, you may receive a message over email telling you there are software updates that need to be performed on your computer. Once you hit download, a program automatically floods your computer stealing your informatio...

Back to the Basics: Quickbooks Edition Chart of Accounts The Chart of Accounts is the entire list of a business’ accounts and their balances. This keeps tab how much money your company has, owes, and what’s coming in and out. The more accurate the information is, the more useful the reports will be, therefore watch out for errors and try to be consistent as possible when assigning accounts to transactions. Balance Sheet All the information listed below is an accurate representation of what is listed in a balance sheet. The Balance Sheet is useful for giving a summary of your business at a certain period in time. It displays what you own (assets), what you owe (liabilities), and what you have left over (equity) at a certain point in time. Use this type of account in your Chart of Accounts To Track Assets Bank Checking, savings, and money market accounts. Use on bank account for every account your company has at a bank or othe...

Invoice Over payments? Here's How to Process Them If you are a constant user of Quickbook payments, here are some tips on how to accept invoice over payments you may have sent your clients. This action lets your customers pay an amount great than an invoice total, a hassle free way for them to make payments on outstanding balances or give you a nice tip! Here's How: 1.  Send an invoice to your customer. Create > Invoice >Save and send > Send and close. 2.  Your customer receives the invoice in an email and clicks the View invoice button. 3. Customer clicks "Pay now" 4. Customer reviews and edits payment, clicks next 5. Customer sends payment 6. You will get a notification! Click to process. Apply it: You can apply the over payment credit in a few ways: Apply the credit to an existing invoice for your customer. Apply the credit to a new invoice you want to send to your customer. A...

Your Quickbook Reports are Updating! In the weeks to come, you will be seeing some updates and improvements to your reports: • More options for professional-looking reports that can easily be shared and printed. • Customizing reports will be  easier than ever, especially with more new options. • 10 new ready-to-use reports, with more to come. Don't worry, you can still use any custom reports you've previously made . First off,   to access these improvements....   Click Reports in the left navbar, followed by the name of a report (like Profit & Loss). If you don't see that, click Gear; QuickBooks Labs and to turn on the Redesigned Reports. Now,  you can explore the new features such as Change the common options at the top of the page, as well as c hange other report options Add notes Expand/collapse sub-items Edit header to  show a logo &   change the report title and subtitle Print, email or save report as PDF & many more! ...