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Showing posts from 2012

Important Payroll Update!

Lend your eyes and ears to this important update!

       Inuit has just released Payroll Update 2013, with revised tax tables. There are Several forms updates that are included for Standard and Enhanced Payroll customers. As you read this you should be asking yourself whether or not you have already received the Payroll Update 2013.


Not sure if you have received it or not? Don't worry! Below you'll find instructions on how to check to see whether or not you have gotten the update.Make sure that you have received everything in the P Update so that you can be in compliance with legislation that affects your payroll. For details on the contents of this update, open QuickBooks, go toEmployees > Get Payroll Updates, and click on the Payroll Update Info button.
How to check to see if I have the update? Open QuickBooks and choose Employees > Get Payroll Updates. You should see a message that says, "You are using tax table version: 21302." If you do not have version 21302,…

8 Good Bookkeeping Practices!

1. Open a specified business checking account 2. Do not share funds.  Spending from the business account should be for business purposes and expenses only. Never deposit directly into your personal bank accounts. 3. Hold on to ALL your receipts! 4. Submit the receipts for reimbursement so the company will have a record of the expense if you must make purchases from a personal fund. 5. Be aware of the state and federal rules of your business’s entity type 0 sole proprietor, S-Corp, C-Corp, or LLC 6. When contemplating adding another employee, verify and understand the TRUE cost of the employee and your obligations for timely tax remittals as the employer. 7. Employee taxes are not your money 8. Sales tax funds should never be combined or incorporated into your operating capital or counted on for operating. This is not your money. 
Got a QuickBooks Mess? Call the QuickBooksGal! 775-348-9225

Payroll Update: Revised Tax Tables

Intuit has releasedPayroll Update 21301, with revised tax tables. Several forms updates are included for Standard and Enhanced Payroll customers. This email also provides details on the following: Managing the 2013 Medicare tax rate change in QuickBooksFederal payroll-related changesImportant year-end informationIt's important that you receive everything in the Payroll Updateso that you will be in compliance with legislation that affects your payroll. For details on the contents of this update, open QuickBooks, go toEmployees > Get Payroll Updates, and click on thePayroll Update Infobutton. How do I know I have the Payroll Update?To make sure that you have received the latest update, open QuickBooks and choose Employees > Get Payroll Updates. You should see a message that says,"You are using tax table version: 21301." If you do not have version 21301, clickUpdate. For more detailed instructions,click here. QuickBooks also provides an automatic updates feature for Pa…

Got Mac?

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Calling all you Mac users! The QuickBooks Gal now supports QuickBooks for Mac! The QuickBooks Gal is your ONE stop center for all your QuickBooks needs, including Mac and our newly certified QuickBooks Online! Call now and mention QBGALMAC and receive a free 30 minute consultation with The QuickBooks Gal!


Quickbooks for Mac would work well for Apple users looking for a familiar Mac based program that runs well, is easy to use, and gets things done. It also works great for small businesses! Quickbooks for Mac makes accounting very easy and provides all sorts of reports to show you exactly how your business is doing financially. No matter what type of business you run or are looking to start, you need to have accounting software and we can help! We can answer any QuickBooks questions, from QuickBooks online to QuickBooks Mac we are Northern Nevada's leading QuickBooks ProAdvisor!


Got a QuickBooks Mess? We Set Up, Clean Up & Train! Bookkeeping & Payroll Services. Shoe box to C…

Standard Mileage Rates

Std. mlge. rates                                 2012
Business                                             55.5c/mi
Relocation                                          23c/mi
Medical                                              23c/mi
Charitable Rate                                  14c/mi

*Only for owned/leased passenger autos, vans, pickups or panel trucks not used for hire on which no 179 or depreciation was taken.

For IRS forms and publications call 800-829-3676

Payroll Rates and Bases

Payroll Rates and Bases2012
Employee SS and Medicare                                   4.20%/1.45%
Employer SS and Medicare                                   6.20%/1.45%
Social Security wage limit                                       $110,100
Medicare wage limit                                               Unlimited
FUTA-taxable wage base                                       $7,000
FUTA rate                                                              6.0%
FUTA maximum credit                                           5.4%
Minimum FUTA deposit rate                                  0.6%


Key Phone Number for IRS forms and publications! 800-829-3676

2013 Social Security Rates and Ceilings

The FICA wage limit for tax year 2013 is $113,700. The temporary decrease in the employees SS tax rate from 6.2% to 4.2% is scheduled to expire Dec 31, 2012. If it does, the 2013 SS tax rate for employees  will go back to 6.2%. Regardless, the employer SS rate remains at 6.2%. Their is no wage ceiling on the 1.45% employee of employer Medicare tax.

Company Computer Usage Policy

Do your employees stab at their keyboards when you approach? Are their giggles unlikely to be caused by open invoice report or check register on the screen? Are they spending more time reading from their screen than producing when at the computer?
Maybe it's time for a formal Computer Usage Policy. Consider a policy that expressly states all or a variation of the following check list. I print two copies, require that employees sign both copies (one for them and one for me) and I add a disclaimer above their signature that violation of one or a combination of the above policies will be considered grounds for termination.
Company Computer Use Policy
1 - Our company uses a web-based email (if applicable). Do not use any other email or install email portals on your workstation.
2 - Our company uses only Internet Explorer, Firefox, Opera, etc. Do not use or install any other web browser on your work station.
3 - Do not open an email attachment before scanning it with virus protection softwa…

W-2 Reminders!

Last year I published a podcast about W-2's and 1099's that I think is worth repeating. It's getting to be that time of year and we need to be thinking about some of the things we have to do to get ready.As a business owner with employees or subcontractors you will be required to issue W-2's to employees and 1099-Misc to non-incorporated, non-employee service providers.

Subcontractors and service providers who are not incorporated must provide a form W-9 to you. You'll use this information to issue a 1099 to them if they were paid $600 or more in the tax year. You can download form W-9 atIRS.GOV. I generally mail this form to all subcontractors with their first payment. If you haven't done this yet, then it would be a good idea to mail or fax these out now so you will be prepared to process forms next month.

Form W-2 for Nevada employers is a 4-part document. You will issue 2 copies to the employee, keep one file copy with your payroll records and submit one c…

Heads Up: Social Security Payroll Increase in January 2013

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The 2013 Social Security wage base will be going up again (just like the 2012 Social Security wage base increase). The wage base in 2013 is $113,700. It’s an increase over the 2012 Social Security wage base, which was $110,100. The wage base increase follows an increase last year over the 2011 Social Security wage base, which was $106,800.
More than 56 million Social Security recipients will see their monthly payments go up by 1.7 percent next year. The increase, which starts in January, is tied to a measure of inflation. It shows that inflation has been relatively low over the past year, despite the recent surge in gas prices, resulting in one of the smallest increases in Social Security payments since automatic adjustments were adopted in 1975.
Social Security payments for retired workers average $1,237 a month, or about $14,800 a year. A 1.7 percent increase will amount to about $21 a month, or $252 a year, on average. Social Security recipients received a 3.6 percent increase in ben…

Your Certified ProAdvisor for Online QuickBooks!

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The QuickBooks Gal has some exciting news for all you Online QuickBooks Users!

Intuit most recently added a new certification for ProAdvisors, specific to the Online QuickBooks Product that they offer. QBGal is pleased to announce an addition to our ProAdvisor Certifications as your new Certified ProAdvisor for QuickBooks online. This certification is important to us for ensuring continued efficient answers and support for our clients who use QuickBooks online. From having this specific expertise we can now assist in the highest quality these QuickBooks online users in all of the key business tasks that QuickBooks online entails. We are very proud of this addition to our certifications and happy to provide our ProAdvisor expertise in all aspects of what you are looking for!


Hey did you know that The QuickBooks Gal also has all of the above certifications? Have a QuickBooks Mess? The QuickBooks Gal is more that qualified to help you with all your QuickBooks needs. Give us a call for c…

Whats new in QuickBooks Mac 2013!

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QuickBooks Mac 2013 has a lot of exciting new features and big improvements. Here is what to expect: New and Improved Bank Reconciliations: Statement Date: In 2013 the Statement Date is entered in at the beginning of the Reconciliation Process rather than at the end. Undo Last Reconciliation button: Previously, Mac users had to manually uncheck every transaction to undo a bank reconciliation and start over. Sortable Columns: The Reconciliation Window is now sortable by columns: Date, Check#, Payee, Amt. Exclude Transactions: Now you can exclude transactions after the Statement ending date, simplifying the process of doing older reconciliations. Reconciliation Discrepancies Account: Any minor discrepancies written off at the end of the process are now properly posted to a new account called Reconciliation Discrepancies rather than to Opening Balance Equity.
 7 New and Improved Preferences: Attached Documents-NEW!Backup-I…

Unemployment Insurance Rate Increase Under Consideration

Nevada could be hit with a higher state unemployment insurance tax in 2013. The state Employment Security Council has recommended the average tax go from 2 percent to 2.25 percent, an increase of $67 per worker. The final rate will be set in December, taking into account the recommendation of the council. The state council, during a four-hour meeting, was presented with myriad options, including boosting the state rate to 3 percent.

Source: Vegas Inc 10.15.12

Avoid Check Fraud

Did you know that it is estimated that retailers throughout the nation lose $12–$15 billion each year due to the acceptance of bad checks? You should examine all checks presented for payment to make sure they’re legitimate. Although any one of these signs does not necessarily indicate that the check is bad, any combination of them should signal a warning.
Lack of perforation: Most checks are connected in a book and are removed at perforations. Lack of perforation may indicate a counterfeited check.

Check number is low or missing: According to the Los Angeles County District Attorney’s Office, “About 90% of bad checks are drawn on new accounts.” It stands to reason that caution should be exercised when accepting checks with low numbers (up to 400 on personal or up to 1500 on business accounts).

Changes in font: If the font is uneven, appears in varying styles or sizes, the check may have been altered.

Missing information: If the payee’s name, address, or phone number or the ban…

2013 Tax Calendars

Calling all small business owners!!
Here at QBGal we recently pre-ordered the 2013 version of the Tax Calendar. This calendar can be very helpful for you to stay organized with your business! It has important updates and information in order for you to stay up to speed with important dates and tips to help you along the way!
The Tax Calendar for Small Businesses and Self-Employed (Pub. 1518, Catalog Number 12350Z) is a 12-month wall calendar. It is filled with useful information on general business taxes, IRS and SSA customer assistance, electronic filing and paying options, retirement plans, business publications and forms, and common tax filing dates. Each page highlights different tax issues and tips that may be relevant to small business owners with room on each month to add notes, state tax dates, or business appointments.

Assisted Paroll Debit Chnages

Important Information!! Please read carefully....


Intuit Payroll is finalizing several improvements to the payroll processing technology. These enhancements will change the way they debit your bank account for your payrolls. Beginning October 1, 2012, your Intuit QuickBooks Assisted Payroll debits will be a single debit for all payroll liabilities. This excludes payrolls sent before October 1, 2012, with a check date of October 1 or later.
This single debit will include your federal taxes, state taxes, any direct deposits, and all applicable fees. The debit will be visible in your bank account as well as in your QuickBooks check register after you transmit your payroll.

QuickBooks Professional Bookeeper

A new version of QuickBooks designed for bookkeeping professionals with multiple clients was released from Intuit in June. This new version of QuickBooks is great for bookkeepers currently using QuickBooks Pro who find it inefficient to manage multiple clients and manage multiple files with the need to switch back and forth between files. QuickBooks Professional Bookkeeper has all the functionality of QuickBooks Pro with a few features from QuickBooks Accounting.

QuickBooks Professional Bookkeeper doesn't have all the features in QuickBooks Accountant. So if you are already using QuickBooks Accountant, you will want to say in that version.

QuickBooks Professional Bookkeeper has QuickBooks Premier Level features so an accountant can see all monthly reconciliations and run a report on them individually. Users cannot do this in QuickBooks Pro. Also like QuickBooks Accountant, QuickBooks Professional Bookkeeper comes with file manager, so users can easily know which client file is re…

Important info for our Sparks clients

The City of Sparks is announcing a new program to ensure local businesses are in compliance with licensing fees at a press conference to be held Monday, October 1 at 11 a.m. in the Council Chambers at Sparks City Hall.

The new program will help to recover lost revenue from businesses with delinquent licenses. The city has approximately 6,600 business licenses.
Click on the link to read the full article: http://m.mynews4.com/display/5191/story/e54ee848b8320353bd546299754fbd87

QuickBooks 2013

QuickBooks 2013 is here! Today QuickBooks 2013 was released! The QBGal is bringing you some key info to some of the big changes you will see with the new version.  With this new version of QuickBooks 2013, small businesses can complete their financial and accounting responsibilities as quickly as possible, letting them spend their time on other priorities. An improved design helps small businesses complete financial tasks faster than ever.  Users will find: ·A unified look:Visual icons help users find the controls they need faster than before and quickly determine what actions to take from screen to screen. ·Familiar interactions:A design that’s similar to popular Web applications means there is virtually no learning curve so users can get right to work. ·Clear steps:Design elements remove the guesswork from workflows, speeding task completion. For example, specific colors signal specific actions across the product. In addition, a new navigationalRibbondisplays and groups the most commonly u…

Salesforce for QuickBooks!

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Salesforce for QuickBooks allows users to enter data just once and have it automatically sync between QuickBooks and Salesforce. By Connecting Sales data with your accounting data, you can make better business decisions, see sales patterns, know which products are getting the most service calls and warranties claims, and better forecast the product mix when making purchasing decisions. Power up your salesPinPoint your MarketingDeliver outstanding serviceMake smarter business decisions more quickly
Are you a Salesforce user and a QuickBooks user? No problem! For small businesses that already have both products, all that is needed is the Salesforce Integration for QuickBooks application. It is compatible with the above versions of QuickBooks as well as Group and Professional Editions of Salesforce.Salesforce is available in a group edition and a professional edition These are compatible with QuickBooks Pro and Premier 2011 and 2012. The products also work with QuickBooks Online and Quic…

Payroll Update: Revised Tax Tables

Intuit has released Payroll Update 21216, with revised tax tables. Several forms updates are also included for Standard and Enhanced Payroll customers. This email also contains important information about a Medicare tax rate change for 2013.
It's important that you receive everything in the Payroll Update so that you will be in compliance with legislation that affects your payroll.
How do I know I have the Payroll Update?
To make sure that you have received the latest update, open QuickBooks and choose Employees > Get Payroll Updates. You should see a message that says,"You are using tax table version: 21216."If you do not have version 21216, click Update.
QuickBooks also provides an automatic updates feature for Payroll Updates. To turn it on, choose Help > Update QuickBooks. On the Options tab, select Yes for Automatic Update.
Disk delivery customers: The next disk delivery is scheduled for early October 2012. If you have an internet connectio…

Dear GoPayment Customer....

Are you a GoPayment Customer? Then read carefully!

Apple made available iOS6 which is the latest version of the operating system for iPhones and iPads.  You should hold off on upgrading your iPhone or iPad to iOS6 to ensure that you are able to continue to use GoPayment with your apple devices. They are working quickly to ensure that GoPayment works as well with the new operating system as it did with earlier versions.  If you are a GoPayment customer, they should be notifying you as soon as they release a version of GoPayment that will work optimally with iOS6.

For the latest updates on iOS6 compatibility, visit gopayment.com (http://www.gopayment.com) or email Intuit by visiting gopayment.com/support (http://www.gopayment.com/support) if you experience any issues related to the new iOS6 launch.

The Slice App!

Here at QBGal we are loving this new app! What is it?? Slice is the best way to track and organize your online shopping. With our iPhone app, you can easily get all your purchase info on the go.

Slice works with many of the top email providers -- including Gmail, Yahoo! Mail, Hotmail, AOL and iCloud -- to find receipts in your inbox and automatically organize your purchases so you can save time, and maybe some money too.

Be alerted when a package ships or arrives Whether you're sending a gift to someone else or yourself, you can set up push notifications to get alerted when your order has been shipped or delivered.

See what's inside each shipment

You'll always know what's on its way to you and when to expect it. You can even see what's inside each shipment, in case things get shipped separately. Track packages automatically

Keep an eye out for packages that are on their way to you! Always have an idea of where they are and when they will be arriving.  Easily find a rec…