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Showing posts from January, 2008

Using Accountant's Copy in QuickBooks 2008

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“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions, Point of Sale and Peachtree users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants.

Got a QuickBooks Mess? Call The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in my series of “Quicklets” – informational podcasts about QuickBooks, Peachtree and related bookkeeping topics. Today I want to answer a listener email about using the Accountant's Copy in QuickBooks 2008.I recently received an email from a listener who had purchased QuickBooks Premier 2008. He noted that the inside flap on the box under the Accountant section states, "Easily exchange & work with client's prior period accounting from all 2007 & 2008 editions." Additionally he quoted the Intuit website which advertises that the new 2008 "IMPROVED!" Accountant's Copy Allows you to exchange, open and adjust virtually all yo…

Using Class Tracking in QuickBooks

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“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions, Point of Sale and Peachtree users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants. Got a QuickBooks Mess? Call The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in my series of “Quicklets” – informational podcasts about QuickBooks, Peachtree and related bookkeeping topics.Today I would like to talk about using Class Tracking in QuickBooks.

In order to use class tracking, the first thing you have to do is turn that feature on. Go to the "Edit" menu and select "Preferences." From there, Click on "Accounting" and select the "Company Preferences" tab. Now click in the box next to "Use Class Tracking" to turn the feature on. Once you've done that click OK.

Now every time you write a check, enter a bill, or record a deposit, you will see a "class" column. To add…

W-2, 1099 Processing Deadlines

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“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions, Point of Sale and Peachtree users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants. Got a QuickBooks Mess? Call The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in my series of “Quicklets” – informational podcasts about QuickBooks, Peachtree and related bookkeeping topics.Today I would like to talk one more time about W-2’s; 1099’s, Quarterly and Annual reports. I’d like to recap these processes and deadlines:


January 31st Deadlines

• State Unemployment Taxes & Forms should be completed, filed and liabilities paid by Jan 31st.

• Local returns and liabilities are usually due on the last day of January; check your local regulations.

• 941 4th Quarter 2007 report is due and should be postmarked by Jan 31, 2008.

• 940 Annual FUTA return is due and should be postmarked by Jan 31, 2008.

• W-2’s are due to be distributed to em…

Processing 1099s In QuickBooks

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“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions & Point of Sale users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants. Got a QuickBooks Mess? Ask The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in our series of “Quicklets” – informational podcasts about QuickBooks and related bookkeeping topics.

I've received several calls in the last few days from folks who still haven’t done their 1099s. With that in mind, I am posting an instruction sheet that I email to many clients. I hope you find it helpful.

1. Bring up a Quick Report for all vendors who are eligible for a 1099 and double check how you coded their checks. You will need to write down all the codes you used so you can “map” accounts later.

2. Make sure all vendors who are eligible for a 1099 are marked as Independent Contractors in their profiles and that you have their soc sec numbers or EIN listed in t…

QuickBooks R4 Update - Accountant's Copy/W-2 Issues

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“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions, Point of Sale and Peachtree users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants. Got a QuickBooks Mess? Call The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in my series of “Quicklets” – informational podcasts about QuickBooks, Peachtree and related bookkeeping topics.Today I want to let you know that there is an new QuickBooks Update; R-4 that will fix issues related to the Accountant's Copy Bank Reconciliation and W-2 processing that some of you may be experiencing. This is especially important to those of you who have clients for whom you process payroll and those of us who process our own payroll. QuickBooks 2008 R4 is now available both as an Automatic Update and a Manual Download.
Potential Error in Reconciliation in Accountant's Copy.
This error will be prevented with R4. If the error has already been…

Writing Off Short Payments or Bad Debt

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“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions & Point of Sale users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants. Got a QuickBooks Mess? Ask The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in our series of “Quicklets” – informational podcasts about QuickBooks and related bookkeeping topics.

The other day a client called to ask me how she could write off some small short payments on customer accounts. Additionally, she had a couple of account that she wanted to write off to bad debt at the end of 2007. That is really simple if you use the Credits & Discounts button inside the window where you apply payments on accounts.

Here's how to do this:

1 - Open up the Receive Payments window and bring up the customer account you wish to affect. Then, date the transaction for the end of the accounting period you wish to affect. Note: I do this so I can easi…

New I-9 Employment Eligibility Verification

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“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions & Point of Sale users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants. Got a QuickBooks Mess? Ask The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in our series of “Quicklets” – informational podcasts about QuickBooks and related bookkeeping topics.

Today I want to remind you of an important change to the New Form I-9 that you issue to your employees in order to document their employment eligibility. Employers are required to begin using this new form effective December 26,2007. There are several significant changes, including a revised list of acceptable identity verification documents.

Employment Eligibility VerificationPurpose of Form :
All U.S. employers are responsible for completion and retention of Form I-9 for each individual they hire for employment in the United States. This includes citizens and non-citize…

Recording Prepaid Expenses On A Monthly Basis

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“Quicklet” - A Podcast for QuickBooks Pro, Premier, Enterprise Solutions & Point of Sale users featuring helpful information, tips, tricks and suggestions for bookkeepers, business owners, and consultants. Got a QuickBooks Mess? Ask The QuickBooks Gal!

Hi, I'm Jayne Miller, The QuickBooks Gal. Welcome to another in our series of “Quicklets” – informational podcasts about QuickBooks and related bookkeeping topics. I hope everyone had a great Holiday Season. It's great to be back for another wonderful year of Quicklets podcasts about bookkeeping & QuickBooks issues. Thanks again for joining me and for sticking with me for the last year +. I look forward to a great New Year!

Today I want to give you an example of how you will expense Prepaid Expenses when you pay for something such as a 1-year insurance policy in January and you want to spread the expense throughout the year on a monthly basis.

Recording Expenses in a Prepaid Account

You purchase an annual insurance polic…