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Showing posts from October, 2008

Using the Payroll Summary In QuickBooks

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Got a QuickBooks Mess? Call The QuickBooks Gal!

Welcome to another QuickBooks Gal Minute.I'm Jayne Miller, The QuickBooks Gal

It's time to start thinking about end of year procedures. One of those for me is verifying payroll to assure that there won't be any problems when it comes time to prepare W-2 forms.

There is a great tool in QuickBooks called the Payroll Summary Report.

You can find that in the Report drop down menu at the top of the main window in QuickBooks. From there, select Employees & Payroll and then select the Payroll summary.

You can use this report to review totals by employee and for your company. Additionally, you can review payroll-related liabilities & expenses by employee and grand totals for the company by date range or for the year to date.

I generally print this report every time I create a payroll and keep that report in my Payroll Book and I always keep a final year-end copy with my payroll records and employer copies of quarterly reports…

What Is An Accountant's Copy?

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Got a QuickBooks Mess? Call The QuickBooks Gal!

Welcome to another QuickBooks Gal Minute.I'm Jayne Miller, The QuickBooks Gal

Does you Accountant need to work in your file offsite and you need to maintain day-to-day operations that will not allow you to stay out of the file while he or she has it?
The answer is The Accountant's Copy. If your accounting professionalwants you to review your QuickBooks file and make adjustments to your books, but you don't want to lose access to their books while they work in the file, you can give them an Accountant's Copy of your data.
That way you can continue your day-to-day operations with QuickBooks while the Accountant enters adjustments into the Accountant's Copy you gave them . The Accountant can even work transactions from previous fiscal periods while you continue to work in "real time".When your Accountant has finished, they import their changes into your company file. At no point during the process do you lo…

Accountant's Copy & Upgrading QuickBooks

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Got a QuickBooks Mess? Call The QuickBooks Gal!

Welcome to the QuickBooks Minute.I’m Jayne Miller, the QuickBooks Gal

If you are upgrading from an older version of QuickBooks - QB 2004, for example - and an Accountant's Copy exists, be advised that you will lose the Accountant's Copy in the process.

When you upgrade, the Accountant's Copy is "broken", If your accountant is working in your file with an Accountant's Copy, he will not be able to return it to you in the older version expecting that your newly upgraded file will accept it.

Be sure that you check with your Accountant before you upgrade to assure that you both have the same version and to coordinate your upgrade process in order to either obtain and install the Accountant's Copy before you upgrade or to ask that your financial professional wait until after you have both upgraded the file.

I hope this is a useful tip. Be sure to come back again for another QuickBooks Gal Minute.If You've Got a …

Customize General Ledger & Other Reports

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Got a QuickBooks Mess? Call The QuickBooks Gal!

Welcome to the QuickBooks Minute.I’m Jayne Miller, the QuickBooks Gal

Today I want to remind you that it's easy to Customize Reports in QuickBooks.

A client called the other day to ask a question about customizing a report for her boss. She works for an accountant who wants to produce a customized General Ledger report that doesn't show two or the four accounts that are automatically created in QuickBooks: Retained Earnings & Payroll Liabilities.

She wanted to know how to get rid of those accounts...when she tried deleting them, they always came back the next time she opened the QuickBooks company file. She tried making those accounts inactive, but when she printed the General Ledger, there they were again...even if there was no activity recorded to them!

The solution is simple: Modify the report to exclude those accounts and then memorize this report for future use so it won't have to be modified every time it is used.