QuickBooksGal

Hi, I’m Jayne Miller, the QuickBooks Gal. Welcome to another in our series of “Quicklets” – informational podcasts about QuickBooks and related bookkeeping topics. You can listen to our archived podcasts at blog.quickbooksgal.com . If you are a Peachtree user, be sure to check out our new PeachPod series at peachpods.custmbiz.com . I have a great list of tips for preventing fraud that I would like to share with you today. I've published the list at blog.quickbooksgal.com if you want to print it for future reference. Top Ten Tips to Help Prevent Fraud (in Order of Effectiveness) 1. Send Bank and Credit Card Statements to a Separate Address. Do not send your bank statements to your business address. Have your bank statement sent to your home, PO Box, or lockbox address. Review each check both front and back for payee, signature, and endorsement. Even if you don’t allow your employees to use your credit card, make sure those statements sent to an alternative address too. Examine...

Hi, I’m Jayne Miller, the QuickBooks Gal. Welcome to another in our series of “Quicklets” –informational podcasts about QuickBooks and related bookkeeping topics. You can listen to our archived podcasts at blog.quickbooksgal.com . If you are a Peachtree user, be sure to listen to our new PeachPods at peachpods.custmbiz.com . Today I want to talk a little about the changes to the 2007 W-2 form (don't forget to order your forms soon), and remind you of the changes in the Federal and State minimum wage laws (last July) . As a bookkeeper, payroll supervisor, or consultant, you will want to be advised of these changes and how they affect your state. Changes to W-2 forms for 2007 The Social Security Number is being moved to the top of the W-2 form as the result of complaints that in the current form, where the number is underneath the name/address window in the envelope, it was sometimes visible. Federal Minimum Wage changes ...

Hi, I’m Jayne Miller, the QuickBooks Gal . Welcome to another in our series of “ Quicklets” –informational podcasts about QuickBooks, Peachtree, Microsoft Office Accounting and related bookkeeping topics. Don't forget that you can listen to our archived podcasts at blog.quickbooksgal.com. I recently received an email from one of our listeners, Debbie in the Virgin Islands. Debbie asked if she can "upgrade" her QuickBooks data from Enterprise Solutions version 5.0 to QuickBooks Pro 2007. Additionally, she would like to move from PC to Mac. Well, the answer is No, and Yes. In QuickBooks, as with many other accounting software programs, you can move up from a lower version to a higher version, whether the "up" is version or product level. Versions are generally noted by the Year or release version, ie: QuickBooks 2005, or Internet Explorer 7. Product Levels generally offer the distinction in the name and refer to performance capablilty. For instance, QuickBooks ...

Hi, I'm the QuickBooks Gal. Today's Quicklet is a reminder to those of you who process your own payroll that on July 22, 2007 the new Federal Minimum Wage Law took effect. There are several guidelines that we employers should be aware of now in order to assure proper compliance. In addition, many state or local statutes may have been revised, so you might want to check with your state's labor commission regarding the new Federal guidelines and any additional state regulation that may apply. Here in Nevada, state minimum wage regulations are impacted by a law that became effective on July 1, 2007. If you do not use a payroll company such as ADP , Odyssey Business Services , or Payroll Systems of Nevada , you should make sure that you understand the new statutes with particular regard to how hourly overtime is calculated in order to assure that you are in compliance. I've put a link on my blog for Nevada employers who want more information on the new state regulation...

News and Updates Hi, I’m Jayne Miller, the QuickBooks Gal . Welcome to another in our series of “Quicklets” –informational podcasts about QuickBooks and related bookkeeping topics. I’m returning to our regular schedule of bi-monthly podcasts beginning this week. As I told you in my last podcast, the QuickBooksGal has been involved in exciting training, growth, office expansion and remodels. We still have one more door that needs to be installed to allow passage between our main office and the classroom, and then we can get back to normal. QuickBooks News Release 8 Update. Look for the latest update for your QuickBooks software this week. Intuit has released R8 updates on their website . It should be available for automatic updates July 12th. The QuickBooks Conversion Tool is a free downloadable tool that easily imports your Peachtree, Microsoft Small Business Accounting and Microsoft Office Accounting business data, balances, and historical transactions to help you and y...

Hi, I’m Jayne Miller, the QuickBooks Gal . Welcome to another in our series of “Quicklets” –informational podcasts about QuickBooks and related bookkeeping topics. Hi everyone. I’m back. It’s been a while since our last visit. We’ve had a busy Spring and now we’re ready to jump into the Summer season. I’ve spent some of the time since our last podcast getting caught up, recruiting new staff, remodeling our offices, vacationing and most recently, I became an Advanced QuickBooks Certified ProAdvisor. I look forward to sharing more tips, tricks and information with you soon. I’ll be returning to our bi-monthly podcast format this month. Look for our next Podcast around the 10th of June. I am currently working on a new service exclusively for QuickBooks ProAdvisors. It will be a place where you can go for assistance with your QuickBooks questions. I’ve been supporting QuickBooks and other accounting software packages for many years and look forward to supporting your nee...

Hi, I’m Jayne Miller, the QuickBooks Gal . Welcome to another in our series of “Quicklets” –informational podcasts about QuickBooks and related bookkeeping topics. Today’s topic is Backing up Data In QuickBooks® Today, I’m going to talk about backing up your data in QuickBooks. This is probably the most important task in the bookkeeping/accounting process. I back up every time I access my data file. There are many ways to back up your data. 1. Floppy disks - While you still can use floppy disks, the scarcity of computers with floppy drives combined with the size of many data files has nearly eliminated this choice. 2. CD’s – most of us have a stack of CDR or CDRW disks…great way to secure your data. To do this task you must be in single-user mode to do this. Microsoft® Windows XP includes an integrated CD Writing Wizard as part of the operating system. Important : After backing up in QuickBooks, you must then use the Windows XP CD Writing Wizard to actually write the file to yo...