QB Gal Minute - Managing the Number of Back Up Files on External Data Storage Devices

Got a QuickBooks Mess? Call the QuickBooks Gal!

Welcome to the QuickBooks Minute
I’m Jayne Miller, the QuickBooks Gal

If you are like me, you are very disciplined to the back up process and back up every time you use your QuickBooks company file. Sometimes, though, this can become a problem if you fail to implement a simple housekeeping tool that's built right into your QuickBooks software...managing the number of backup files on your external data storage device.

There is a way that you can set the number of backup files to be stored on your Flash Drive, Zip Drive, or other external back up media from right inside your QuickBooks Software.

It's easy!

The next time you back up your QuickBooks file:

Select OPTIONS in the back up window

Then place a check mark in the box next to "Limit the number of backups in this folder to ____"

Enter the number of back ups you wish to archive on your back up device.

Complete the back up process to assure that your commands will be there the next time you back up.

Now, when you reach the specified number of backups on your device, QuickBooks will remind you that you have done so and ask if you would like to delete the oldest one....just say YES!

It's that easy!


That's today's QuickBooks Gal minute.
Please come back for more tips and tricks for QuickBooks users.

Got a QuickBooks Mess? Call The QuickBooks Gal!

I’m Jayne Miller, the QuickBooks Gal. Thanks for listening.


QuickBooks, Enterprise Solutions, Point of Sale, Peachtree
Microsoft Office Accounting & Microsoft Point Of Sale

Reno 775-348-9225
Tahoe 775-348-9200
Sacramento 916-216-4949
©2008 Custom Business Solutions

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